Privacy Policy
This Privacy Policy explains how ECM USA LLC may collect, use, receive, store, process, disclose, and protect information provided through this website, contact channels, forms, review requests, and related digital interactions.
ECM USA is committed to handling information in a professional, discreet, and compliance-conscious manner, consistent with its role as an institutional advisory and transaction-management firm.
Privacy and Controlled Information Handling
This Privacy Policy should be read together with ECM USA’s Terms of Use, Disclaimer, Cookie Notice, Anti-Fraud Notice, Standards & Governance page, and any applicable written engagement documentation.
Contents
- Scope of this Privacy Policy
- Information We May Collect
- Sources of Information
- How We May Use Information
- Sensitive Information and Access Credentials
- Forms, Review Requests, and Mandate Submissions
- Third-Party Service Providers
- Cookies and Website Technologies
- When Information May Be Disclosed
- Information Security
- Retention of Information
- Cross-Border Processing
- Your Privacy Rights and Choices
- Children’s Privacy
- Updates to this Policy
- Contact
1. Scope of this Privacy Policy
This Privacy Policy applies to information collected or received by ECM USA through this website, contact forms, inquiry forms, review request forms, email communications, scheduling tools, embedded forms, document-submission channels, and other public-facing digital interactions.
This Privacy Policy does not replace any confidentiality, data protection, records retention, or information-security provisions contained in a written engagement agreement, nondisclosure agreement, client onboarding document, or other formal agreement with ECM USA.
2. Information We May Collect
ECM USA may collect or receive information that you provide voluntarily or that is generated through ordinary website use.
This may include:
- Name, title, role, entity name, and contact details;
- Email address, telephone number, mailing address, or business address;
- Information submitted through contact forms, review request forms, or intake tools;
- Mandate type, estimated mandate value, jurisdictional context, transaction context, and requested ECM USA role;
- Entity information, authority information, and documentation status voluntarily provided;
- Professional correspondence and administrative communications;
- Website usage information, device data, browser type, IP address, cookies, analytics data, and similar technical information; and
- Any other information voluntarily provided to ECM USA through approved channels.
3. Sources of Information
ECM USA may receive information directly from you, from authorized representatives, from professional advisors, from institutional counterparties, from public sources, from website technologies, or from third-party service providers used to operate the website or support communications.
Where information is submitted by a representative, that representative is responsible for ensuring that they have authority to provide such information and communicate with ECM USA.
4. How We May Use Information
ECM USA may use information for legitimate business, administrative, operational, compliance, and professional purposes, including:
- Responding to inquiries and communications;
- Routing requests to the appropriate internal review pathway;
- Assessing whether a mandate may be suitable for Institutional Review;
- Reviewing identity, role, authority, entity context, and mandate information;
- Preparing, administering, or managing potential or active engagements;
- Conducting onboarding, suitability, documentation, compliance, risk, or conflict checks;
- Maintaining website operations, functionality, security, and analytics;
- Protecting against fraud, misuse, unauthorized activity, or security incidents;
- Complying with legal, regulatory, contractual, professional, or records-retention obligations; and
- Improving ECM USA’s website, communications, intake process, and administrative systems.
5. Sensitive Information and Access Credentials
ECM USA does not request passwords, online banking credentials, one-time codes, private keys, seed phrases, authentication codes, unrestricted account access, or similar sensitive access information.
You should not submit such information through this website, by email, through any form, or through any other channel. If sensitive information is required for a legitimate professional purpose, ECM USA will provide appropriate instructions and will not request unrestricted access credentials.
Prospective clients should not submit large confidential document sets, privileged communications, regulated personal data, financial account access materials, or high-risk documentation unless ECM USA has provided an approved submission channel or written instructions.
6. Forms, Review Requests, and Mandate Submissions
Forms and review request tools on this website are intended to facilitate inquiry routing and preliminary mandate consideration. Submission of information does not create a client relationship, advisory obligation, confidentiality agreement, financing commitment, or engagement by ECM USA.
ECM USA may review, retain, delete, decline, route, or request additional information in connection with any submission, subject to applicable law and the firm’s internal standards.
ECM USA may decline to proceed with any matter based on suitability, authority, documentation, legal, regulatory, compliance, reputational, operational, or other concerns.
7. Third-Party Service Providers
ECM USA may use third-party providers to support website hosting, form processing, email delivery, analytics, scheduling, document exchange, cybersecurity, customer relationship management, cloud storage, administrative systems, and other business functions.
These providers may process information on ECM USA’s behalf or under their own terms and privacy policies. ECM USA does not control all third-party systems, platforms, or data practices.
Examples of third-party tools may include website hosting platforms, embedded forms, form-routing services, analytics providers, email systems, scheduling tools, secure document-exchange tools, cloud services, and other professional software providers.
9. When Information May Be Disclosed
ECM USA may disclose information where reasonably necessary for business, administrative, legal, compliance, professional, or security purposes.
This may include disclosure to:
- Service providers supporting website, communications, form processing, cloud storage, document exchange, analytics, or administrative functions;
- Legal counsel, accountants, compliance advisors, fiduciaries, consultants, or other professional advisors;
- Financial institutions, funders, fiduciaries, counterparties, or other institutions where authorized or necessary in connection with a prospective or active mandate;
- Regulators, courts, law enforcement, governmental authorities, or other parties where required or permitted by law;
- Parties involved in fraud prevention, cybersecurity, claims handling, dispute resolution, or protection of rights; and
- Successors, assignees, affiliates, or related parties in connection with business restructuring, transfer, or administration, subject to applicable law.
10. Information Security
ECM USA seeks to handle information using reasonable administrative, technical, and organizational safeguards appropriate to the nature of the information and the firm’s operating model.
No website, email system, online form, cloud platform, or digital transmission method is completely secure. Users should exercise care when submitting information online and should avoid sending sensitive access credentials or high-risk materials without approved instructions.
11. Retention of Information
ECM USA may retain information for as long as reasonably necessary for the purposes for which it was collected, including inquiry review, mandate assessment, engagement administration, legal compliance, records retention, dispute resolution, fraud prevention, risk management, and business operations.
Retention periods may vary depending on the type of information, the nature of the inquiry or engagement, applicable legal obligations, and ECM USA’s internal records requirements.
12. Cross-Border Processing
ECM USA may receive, process, store, or transmit information in the United States, Barbados, or other jurisdictions where ECM USA, its service providers, advisors, platforms, or counterparties operate.
By submitting information to ECM USA, you acknowledge that information may be processed or stored in jurisdictions with data protection rules that may differ from those in your place of residence or business.
13. Your Privacy Rights and Choices
Depending on your location and applicable law, you may have rights relating to access, correction, deletion, restriction, objection, portability, consent withdrawal, or other privacy choices.
ECM USA will consider privacy-related requests in accordance with applicable law, internal verification requirements, legal obligations, records-retention requirements, and legitimate business needs.
ECM USA may need to verify your identity, authority, or relationship to the relevant information before responding to certain privacy requests.
14. Children’s Privacy
ECM USA’s website and services are intended for business, professional, institutional, and adult users. The website is not directed to children.
ECM USA does not knowingly solicit or collect personal information from children through this website.
15. Updates to this Privacy Policy
ECM USA may update or revise this Privacy Policy from time to time. Updated versions may be posted on this website and will apply from the date of posting unless otherwise stated.
Continued use of the website after updates are posted constitutes acknowledgment of the then-current Privacy Policy.
16. Contact
Questions regarding this Privacy Policy may be directed to ECM USA through the website contact channel.
For mandate-specific matters, prospective clients should use the Request Institutional Review pathway. General contact does not create an engagement or advisory obligation.
ECM USA handles information through a controlled, professional lens.
Information submitted through the website may be used to route inquiries, assess suitability, support administrative processes, and manage professional communications, subject to applicable law and ECM USA’s internal standards.
- No Engagement by Submission: Providing information does not create a client relationship or ECM USA mandate.
- No Access Credentials: Do not submit passwords, private keys, one-time codes, or unrestricted account access.
- Third-Party Tools: Website hosting, forms, analytics, email, and document systems may involve service providers.
- Controlled Use: Information may be used for inquiry routing, review, onboarding, compliance, security, and administration.
- Security Limits: No online transmission method is completely secure.
- Formal Terms Control: Written engagement documents may include additional confidentiality, data, and records provisions.
Mandate-specific matters should begin through Institutional Review.
Qualified prospective clients with serious commercial, financial, project, or cross-border mandates may request ECM USA’s Institutional Review for preliminary consideration.